Taggtool for Business

Getting Started

Installation

server imageServer

You will need the TaggTool Business Server software installed on a computer with 24/7 availability. The reason for this is that the server edition needs to be running at all times in order to allow multiple users to add tags to the same database.

Download the Taggtool Business Server

Taggtool Business Server - 32Bit down arrow Download (5.2MB)

Taggtool Business Server - 64Bit down arrow Download (5.3MB)

Decide where you would like to install the Taggtool Business Server, the Taggtool database will be created in the install directory you specify during installation.

After installing the Taggtool Business Server the Windows service will start automatically.

After a couple of minutes Select Start -> All Programs -> Taggtool Business Server -> View Console Output and make a note of the following details:

db server running on host: HOST-PC port: 1527

The host and port information will be needed later on when you install and connect each Taggtool desktop edition client computer.

Configuring the firewall

Before any users can connect to the Taggtool Business Server, it is necessary to configure your firewall.

Note: The instructions below are for configuring the default Windows firewall, for other firewalls please consult the appropriate firewall documentation.

Open the Windows control panel, to do this click the Windows Start button then select the 'Settings' menu, finally select 'Control Panel'

Double click the icon labelled 'Windows Firewall'

Select 'Allow a program through Windows Firewall'

In the dialog which follows, click the 'Add Program' button, then select 'Browse'

Select the file called 'Taggtool Service.exe', by default this will be in the following directory:
C:\Program Files\Taggtool\Taggtool Business Server

Click 'OK' then click 'OK' once more to complete.

Your firewall should now be correctly configured.

client imageClient

Each user will need a local copy of Taggtool Desktop edition installed on their computer.

Once installed, each user can connect to the Taggtool server via the 'Connect to server' menu option. In the connect to server dialog, enter the server name and port number you made a note of when installing the server. (see Server section above for more information)

Once connected you will be presented with a list of available databases (Initially this list will contain 1 database called 'Shared Database'). Double click on the this database or click OK to continue.

If all is well you should see the words 'Connected to Server' displayed in the main window frame.

If a user tries to connect to the server which is not available they will be switched back to 'local mode'. When the server comes back online they will then need to manually reconnect via the 'Connect to server' menu option.

If at any time you wish to disconnect from the server simply select the 'Taggtool Server -> Disconnect from Server' menu option.

How to use Taggtool

Please see the User Guide for more information on how to use Taggtool.

Further Support

Please contact us the following email address with any questions you may have, we Endeavour to reply to emails within 3 hours.

support@taggtool.com

Terminology

Taggtool Database - When working with thousands of files it can be advantageous to logically group them into separate databases such as 'Marketing', 'Internal Documentation','Media assets'. A default database is automatically created for you the first time the application is run.

Datastore - A Datastore is a physical location on a hard disk where the taggtool databases are stored.

Shared database - Designating a database as a 'Shared Database' prevents users from tagging files which other users cannot access. For example it would make no sense in tagging a file which lives in my C:\ drive as other users will not have access to my C:\ drive and hence they will not be able to open the file from their computer. If you are planning on tagging files on shared devices such as NAS devices then I would recommend you always have your databases set as 'Shared'.

Local Mode - When running in 'Local Mode' the user has access to any database created in the local datastore i.e. any tags they create are stored on their computer rather than on the TaggTool server, no one else is able to see their tags.

Connected Mode - When running in 'Connected Mode' the user has access to any database created in the server datastore, each user connected to the server can see each other's tags and collaboratively tag files on shared resources such as NAS devices or shared folders.

Tag - A text based keyword used to help identify a file, folder or web page url. For example: budget, finance, 2011 are all valid tags.